This notice explains what personal data (information) we will hold about you, how we collect it, and how we will use and may share information about you during the application process. We are required to notify you of this information under data protection legislation. Please ensure that you read this notice (sometimes referred to as a ‘privacy notice’) and any other similar notice we may provide to you from time to time when we collect or process personal information about you.
1. Who collects the information Nisos Group Ltd (“Company”) is a “data controller” and gathers and uses certain information about you.
2. Data protection principles We will comply with the data protection principles when gathering and using personal information, as set out in our Privacy Standard.
3. About the information we collect and hold
3.1 The table set out in Part A of the Schedule summarises the information we collect and hold up to and including the shortlisting stage of the recruitment process, how and why we do so, how we use it and with whom it may be shared.
3.2 The table in Part B of the Schedule summarises the additional information we collect before making a final decision to recruit, i.e. before making an offer of employment unconditional, how and why we do so, how we use it and with whom it may be shared.
3.3 We seek to ensure that our information collection and processing is always proportionate. We will notify you of any changes to information we collect or to the purposes for which we collect and process it.
4. Where information may be held Information may be held at our offices and those of our group companies, and third-party agencies (such as recruitment agencies), service providers, representatives and agents as described above.
5. How long we keep your information
5.1 We keep the personal information that we obtain about you during the recruitment process for no longer than is necessary for the purposes for which it is processed. How long we keep your information will depend on whether your application is successful, the nature of the information concerned and the purposes for which it is processed.
5.2 We will keep recruitment information (including interview notes) for no longer than is reasonable, taking into account the limitation periods for potential claims, after which they will be destroyed. If there is a clear business reason for keeping recruitment records for longer than the recruitment period, we may do so but will first consider whether the records can be pseudonymised, and the longer period for which they will be kept.
5.3 If your application is successful, we will keep the recruitment information that is necessary in relation to your employment. Further information is available in our Privacy Notice for Employees, Workers and Contractors and Employee Data Retention Schedule.
6. Your right to object
6.1 Where our processing of your information is based solely on our legitimate interests (or those of a third party), you have the right to object to that processing if you give us specific reasons why you are objecting, which are based on your particular situation. If you object, we are still permitted to process your information if we can demonstrate legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
6.2 If you have any objection to the processing of your information, please contact our Data Protection Officer as soon as possible.
7. Your rights to access, correction and erasure
7.1 You have the right to request access to and correction of information we hold relating to you. You also have the right to request the erasure of information we hold about you in certain circumstances.
7.2 If you wish to make a request for access, correction or erasure, please contact our Data Protection Officer as soon as possible.
8. Keeping your personal information secure
8.1 We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
8.2 We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
9. Complaints We hope that our Data Protection Officer can resolve any query or concern you raise about our use of your information. You can also contact the Information Commissioner’s Office at https://ico.org.uk/concerns/ or 0303 123 1113 for further information about your rights and how to make a formal complaint.
10. Contact details Email: GDPR@nisos.com
Up to and including the shortlisting stage
If your application is unsuccessful at this stage, we will keep your information for the purpose of establishing, exercising and/or defending any legal claims, in accordance with our legitimate interests.
Before making a final decision to recruit
If your application is unsuccessful at this stage, we will keep your information for the purpose of establishing, exercising and/or defending any legal claims, in accordance with our legitimate interests. We may also keep your contact details for future recruitment opportunities, with your agreement.